If you’re a small business owner, handle large amounts of data, or simply file a lot of online forms- you may be taking up more space on your Hard Drive than is necessary! With proper PDF compression software you can ensure that your limited storage space isn’t being wasted by duplicate form data or over-saturated images by shrinking those massive PDF files down into more space conscientious file-types.

A variety of compression techniques exist and, depending on your software, can be completely lossless or nearly so! That means that the space saving techniques discussed here have the ability to preserve your documents and their quality for years of review without suffering from the issues that localized compression brings about (I.E shrinking the image yourself through screenshots and modern photo editing).

The most common form of PDF compression that software will use is known as MRC¬†compression. This is a very popular method because it not only allows optional compression rates (increasing the speed of compression by sacrificing file size and quality) but it also allows the compression of various other file types! Thanks to the flexibility of this particular kind of compression, you’ll get more than your fair share of use out of the software!

 

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Another kind of compression that works primarily on gray-scale images and forms is ZIP compression which is one of the lossless types of compression we discussed briefly before. It utilizes a 4-Bit or 8-Bit compression option which will give you the ability to decide if you would like to sacrifice some tone definition for increased space reduction or not!

Still need a reason to try out PDF compression software? Let’s look at the average size of a PDF versus a compressed PDF and see what kind of space you’ll save by taking the time to make room on your machine.

The average size of a PDF file, either from a freshly scanned document or created, that is 1-4 pages long is roughly 3-4MB. That is roughly half your average MP3- so every two documents you have stored is taking up almost as much storage as an entire song! And it’s just flat images!

Now lets compare that to a compressed PDF which has an average file size of 1/2 to 1/10 that of the original file so anywhere from 1.5MB to 400KB!

In the space you were previously storing one PDF you’re now able to store anywhere from 2-10 files and free up room on your computer or online cloud for more storage or other things such as media, games, and software!

PDF compression is a must for anyone who regularly deals with scanned documents, e-signatures, online forms, or data entry. Extend the utility of your storage space, make the most out of your limited capacity, and further your professional image by adapting an understanding and flexibility that only proper computer and data handling techniques can supply. Allow the software to cut your work in half and more than double the usefulness of your computer and cloud; and adjust your work speed by introducing the software’s flexible options for all levels of quality to the processing of your valuable forms and scans!